- Reception Duties; Calls / Messages / Emails. (Screening CEO’s calls)
- Managing the intercom – Allowing people in and out the gate.
- Placing lunch orders when required.
- Arranging delivery and collection of parcels with courier companies.
- Receiving of small parcels / Lab samples (Recording what has been received and from which supplier.)
- Setting up boardroom for meetings, ensuring that the cleaner keeps the boardroom clean all the time.
- Arranging with the Driver to do shopping and run errands.
- Distributing groceries and cleaning supplies. (Allocating tasks to the cleaner.)
- Ordering and distributing stationery.
- Recording and updating customer orders manually on the order board and communicating this to the team on the what’s app group daily.
- Writing out delivery notes for outgoing deliveries, for company driver and external cartage companies.
- Completing the Dangerous goods declaration for ALL Hazardous goods going out on delivery.
- Checking and corresponding customer invoices for accuracy thereafter updating Delivery note schedule and referencing to invoice number and marking as processed.
- Sending all invoicing packs to the invoice clerk for filing.
- Filing pending Supplier Purchase Orders and when goods are received matching these PO’s to the waybill.
- Updating goods received schedule.
- Sending goods received pack to stock clerk for processing.
- Scanning all supplier pricing on to the server.
- Checking stock batch tickets for accuracy, thereafter, capturing batch tickets + variances and returning to stock clerk for filing.
- Printing and cutting up stock control cards for the factory.
- Maintaining the supplier BEE certificate file.
- Maintaining the supplier ISO certificate file.
- Drafting general notices and distributing.
- Creating spreadsheets when required.
- Scanning of all supplier credit applications into the server and maintaining supplier spreadsheet then handing over physical application to the financial assistant for filing.
- Scanning of all customer credit applications into the server and maintaining customer spreadsheet then handing over physical application to the financial assistant for filing.
- Scanning of all customers Standard conditions of sales into the server and maintaining customer SCOS spreadsheet then handing over physical application to the financial assistant for filing.
- Once a month capturing manual stock count onto excel spreadsheet by 11am so that stock controller can reconcile stock take.
- General duties; printing, laminating, binding documents, creating labels, etc…
- Other Adhoc tasks when required.
- Must have their drivers licence and own vehicle to travel to work
- Must reside within the surrounding areas of Pinetown
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