Managing the intercom – Allowing people in and out the gate.
Placing lunch orders when required.
Arranging delivery and collection of parcels with courier companies.
Receiving of small parcels / Lab samples (Recording what has been received and from which supplier.)
Setting up boardroom for meetings, ensuring that the cleaner keeps the boardroom clean all the time.
Arranging with the Driver to do shopping and run errands.
Distributing groceries and cleaning supplies. (Allocating tasks to the cleaner.)
Ordering and distributing stationery.
Recording and updating customer orders manually on the order board and communicating this to the team on the what’s app group daily.
Writing out delivery notes for outgoing deliveries, for company driver and external cartage companies.
Completing the Dangerous goods declaration for ALL Hazardous goods going out on delivery.
Checking and corresponding customer invoices for accuracy thereafter updating Delivery note schedule and referencing to invoice number and marking as processed.
Sending all invoicing packs to the invoice clerk for filing.
Filing pending Supplier Purchase Orders and when goods are received matching these PO’s to the waybill.
Updating goods received schedule.
Sending goods received pack to stock clerk for processing.
Scanning all supplier pricing on to the server.
Checking stock batch tickets for accuracy, thereafter, capturing batch tickets + variances and returning to stock clerk for filing.
Printing and cutting up stock control cards for the factory.
Maintaining the supplier BEE certificate file.
Maintaining the supplier ISO certificate file.
Drafting general notices and distributing.
Creating spreadsheets when required.
Scanning of all supplier credit applications into the server and maintaining supplier spreadsheet then handing over physical application to the financial assistant for filing.
Scanning of all customer credit applications into the server and maintaining customer spreadsheet then handing over physical application to the financial assistant for filing.
Scanning of all customers Standard conditions of sales into the server and maintaining customer SCOS spreadsheet then handing over physical application to the financial assistant for filing.
Once a month capturing manual stock count onto excel spreadsheet by 11am so that stock controller can reconcile stock take.
General duties; printing, laminating, binding documents, creating labels, etc…
Other Adhoc tasks when required.
Must have their drivers licence and own vehicle to travel to work
Must reside within the surrounding areas of Pinetown
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